Workday: What are some of the changes? – Human Resources

	CURRENT STATE	FUTURE STATE
Transition to Workday	Multiple Systems: Banner, PeopleAdmin, Cognos, Intellicheck PeopleAdmin does not speak to other systems Cumbersome business process flows Paper forms / double entry Compromised data accuracy and efficiency	HR/ Payroll and Finance uses the same, real-time data all accessed in one place Transparent business processes Visible, interactive, real-time organizational charts Robust search options Audit trail increases accountability
Notifications	Inconsistent prompts for employees/managers to enter or approve time No visibility to where requests are in the process- requests are often emailed or forms are used	Visibility to where requests are in approval process Notifications for tasks that need action Inbox actions for items such as time worked and vacation approvals Notifications will be sent to Emerson email with links to Workday
Analytics	Many business reports manually generated in desktop shadow systems Reports are not auto-updated Data is difficult to find or not available	Auto-formatted data at the touch of a button Data can be easily exported and formatted for additional analysis Unified report environment Robust reports and dashboards Ability to drill to transaction detail, including scanned documents (invoices, expense report receipts etc.)

HR Changes:

	CURRENT STATE	FUTURE STATE
Benefits	Benefits enrollment done manually	On-line benefits enrollment in Workday View summary of benefit enrollments and total cost at any time
Recruitment	No internal application process Manual letter generation and candidate contact Dated candidate experience New hire paperwork is completed manually	Employees can apply for open positions in Workday New hires removed from applicant pool for other positions Automatically declines remaining candidates when a position is filled Generates customized offer letters Candidates can apply and import details via LinkedIn New hires can complete all their biographical, tax withholding elections, direct deposit, and acknowledge documents online I9’s are initiated in Workday