Human Resources

Project Update

Date: March 28, 2019

Subject: Workday Project Update

Sender: Rob Butler, Executive Sponsor of the Workday Project

Receiver: Emerson Faculty & Staff 

Dear Colleagues, 

As we quickly approach our Workday go-live date of July 1, 2019, we wanted to update everyone on the progress of the project and share some high-level milestones and upcoming events.

Workday is replacing our current HR, Payroll and Finance systems. Rather than information being stored in Banner, PeopleAdmin, and Marketplace; Workday will support all day-to-day business transactions, streamline business processes and enhance self-service for staff and faculty. We are making great progress in the project timeline as you will see below.

Location:  Our project team has relocated from our site at 99 Summer Street to the second floor of the State Transportation Building. It is here that all members of the team are able to come together to finalize business processes, conduct testing in Workday and collaborate with each other to meet the goals of one integrated system.

Project Phase: We are in the End-to-End phase of the project. This phase focuses on the flow of processes between multiple functions and departments, notifications and approvals needed, and 3rd party integrations with other vendors. For example, when a new staff member is hired, the process includes items from budget, recruiting, onboarding, benefits enrollment, time tracking and through the first paycheck. End-to-end testing allows us to see how the system is functioning, ensuring proper notifications, approvals and information processing occurs seamlessly.  

What to expect next: After End-to-End testing, there are additional stages of the project.  User Acceptance Testing will bring community members in to test processes that have passed through End-to-End. 

Training sessions for Workday will begin in late May and continue throughout implementation and after go-live of Workday.  Targeted training sessions are being designed for employees, managers, faculty and several other specific audiences that will have day-to-day interactions with Workday.

We are working with our team in Academic Affairs to determine the best approach and schedule for training faculty members upon their return to campus in the fall.

To keep you all up to date on the progress of the Workday project, we will be sending monthly update communications.  Additionally, when we have specific information regarding Training Calendar/sign up, etc., you will receive separate detailed communications.

 

In the meantime, if you have more questions, please do not hesitate to reach out to me,  or our Workday Change Management Partner, Jordan Mackenzie.

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