Human Resources

Create a Job Requisition - Staff

Overview of Job Requisitions

A job requisition is the start of the recruitment process. Follow the steps to initiate a job requisition and understand the approval process.

Instructions for Creating a Job Requisition

  1. Select the Recruiting application on your Workday homepage.

  2. Select Create Job Requisition.

  3. Fill out the following fields:

    1. Copy Details from Existing Requisition: Will allow you to pre-populate this requisition with the information from one previously created. This is rarely used.

    2. Supervisory Organization: Enter the department or team where the position will sit. You may also enter the name of the manager of the position.

    3. Position options:

      1. Create New Position: Select if the position does not currently exist.

      2. For Existing Position: Search for and select a position if it is being backfilled, or modified.

    4. Worker Type: Employee (on Emerson's payroll) or Contingent Worker (paid by an outside organization).

  4. Click OK.

  5. Recruiting Information: Click into the form to fill out the following fields:

    1. Number of Openings (Only available if creating a new position): Enter the number of positions to be created.

    2. Reason: Select the appropriate reason for creating the requisition by clicking on the table of contents icon to the right.

    3. Spotlight Job: Please skip.

    4. Replacement For: Search for and select the employee being replaced, if applicable.

    5. Recruiting Start Date: Enter when recruiting can begin for the requisition.

    6. Target Hire Date: Enter the desired date that this position will be filled. Please ensure the 90 day hold is reflected.

    7. Target End Date: Enter when recruiting is expected to end for this requisition. Required for the following worker sub-types: Fixed Term & Temporary.

    8. Click Next.

  6. Job Details: Click into the form and fill out the following fields:

    1. Job Posting Title: The business title of the position. This will pre-populate if the position already exists, but it is editable.

    2. Justification: Enter justification, please include all notes that the various approvers should reference.

    3. Job Profile: Search for and select the job profile which will correspond to the position. This will pre-populate if the position already exists, but it is editable.

    4. Additional Job Profiles: Select as needed based upon your conversation with your HR Partner. 

    5. Job Description Summary: Copy/Paste from template.

    6. Job Description: Copy/Paste from template.

    7. Additional Job Description: Copy/Paste from template.

    8. Worker Sub-Type: Select the type, depending on the position and job profile chosen. Will pre-populate if the position already exists, but it is editable.

    9. Time Type: Full time or Part time. Will pre-populate if the position already exists, but it is editable. (Please note: Full time means 36.25 hours or more for all 12 months of the year, if a position works full-time hours, but not all 12 months, then it will considered a part time position)

    10. Primary Location: Select the Emerson location of the position. Will pre-populate if the position already exists, but it is editable.

    11. Primary Job Posting Location: Will default from Primary Location indicated.

    12. Questionnaires: Please skip.

    13. Click Next.

  7. Organizations: Click into the fields to fill out as required:

    1. Cost Center: Search for and select the cost center for the position. Will pre-populate if the position already exists, but it is editable.

    2. Costing: Indicate as required for the position. Will pre-populate if the position already exists, but it is editable.

    3. Should you need advanced costing allocations to describe how you're funding this position please note you will need to complete a separate task of "Assign Costing Allocation". 
    4. Other organization types: Position Type is required. Will pre-populate if the position already exists, but it is editable.

    5. Union Designation:Will pre-populate if the position already exists, but it is editable.
    6. Click Next.

  8. Compensation: Fill in appropriate compensation for the position. Indicate a Salary or Hourly Pay for the position, depending on what is appropriate.

    1. If Salaried please click on the pencil icon to edit, please ensure salary is at 40% percentile. 
    2. If Hourly please click on the pencil icon to edit, please ensure hourly rate equals the 40% percentile. 
  9. Click Next.

  10. Review the details of the requisition. Click Submit.

What Happens if I'm Not Sure?

Click the "Save for Later" button instead of Submit. 

What Happens Next?

Job Requisitions for staff will route to HR first for review and approval. Based upon alterations made, it may be sent back to you or continue forward in the approval process.

If you are creating a position that has never existed previously, the job requisition will route to HR, your department budget point person (HCM CCA), and College Budget for additional approvals.

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