Human Resources

Add Period Activity Pay - Faculty

Overview of Adding Period Activity Pay - Faculty

Follow this guide to set up period activity pay so that eligible employees can be paid for activities performed during a fixed academic period.

Instructions for Adding Period Activity Pay - Faculty

  1. Search for and select Manage Period Activity Pay Assignments..

  2. Enter the following details for this assignment:

    1. Effective Date: Choose the correct date for this assignment.

    2. Employee: Search for and select the employee receiving the pay.

    3. Academic Period: Enter the academic period.

    4. Period Activity Rate Matrix: This will auto-populate after selecting the academic period.

  3. If available, fill out the Quick Entry Choices:

    1. All Activities: Search for and select the activity the employee will have completed for payment.

    2. Start Date: Start date of the activity.

    3. End Date: End date of the activity.

  4. Click OK.

  5. Enter the following details on the next page:

    1. Reason: Select the reason for the activity pay.

    2. Activity: Choose the activity for this assignment. This will prepopulate if the activity was selected on the previous page.

    3. Task: Select the correct task for the activity pay.

    4. Comment: Enter any comments on the activity or task.

    5. Start Date (Activity): Choose the correct date.

    6. End Date (Activity): Choose the correct date.

    7. Use As Payment Date Range: Check the box if the employee should be paid over the same date range as the dates you have indicated.

    8. Quantity: Enter the correct quantity of activities to be paid out.

    9. Assigned Unit Rate: Enter the rate per (activity) unit.

    10. Total Amount: This will auto-calculate from the quantity and assigned unit rate.

  6. Click on the (0) to enter Costing Overrides:

    1. Cost Center: Enter an override cost center.

    2. Fund: Enter the appropriate fund.

    3. Program: Enter the program for the pay.

    4. Percent or Amount: Enter the appropriate percent or amount for the override.

  7. Click on the (+) to add additional costing override rows, if applicable.

  8. Start Date (Payments): Choose the correct date. This will prepopulate if Use as Payment Date Range is selected under the Activity

  9. End Date (Payments): Choose the correct date. This will prepopulate if Use as Payment Date Range is selected under the Activity

  10. Do Not Pay: Check this box if the employee should not be paid.

  11. Click Submit.

What Happens Next?

Your request for activity pay will be routed to Academic Partners, Compensation Partners, and Cost Center Managers for approvals.

After they have approved the request, your request for activity pay is complete.

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