Learning Trainer Role

The Learning Trainer role in Workday Learning is assigned to someone who is leading a synchronous, instructor-led training or professional development offering.

If you are assigned the Learning Trainer role, you will use this to:

• View your schedule of offerings.
• View who is enrolled in each offering.
• Manage attendance for each offering.

Find the Learning Trainer App in the Workday Menu.

View Your Schedule

1. Select the Learning Trainer app in the Workday Menu.
2. "My Course Offerings" will show your offerings in a list view with date and time.
3. "My Schedule" will show your offerings in a calendar view.

View Enrollment

To view who has enrolled for your offering, 

1. Select the Learning Trainer app in the Workday Menu.
2. Click "Manage Grading and Attendance."
3. Select the offering by name.  Then select the date and time.

You will see who has enrolled in the offering.

Manage Attendance

It is essential to track participants' attendance for each offering, as this information will appear on a learner's transcript. 

1. Select the Learning Trainer app in the Workday Menu.
2. Click "Manage Grading and Attendance."
3. Select the offering by name.  Then select the date and time.

Individual Tracking

This option is best when you are capturing attendance during the offering itself.  As each person joins a Zoom or enters the meeting room, you click the box to the left of their name and picture and then update the Overall Attendance option.  Please use "Attended" or "Did Not Attend".  You do not need to enter "Time Unit" or "Attendance Duration."

Bulk Tracking

To update all attendees in bulk, click the check box to the left of the word "Photo" in the menu bar. Then check "Mark selected rows as attended."  Before hitting okay, you can change anyone who is/was not present to "Did Not Attend."

Multiple Offerings in One Course

If the course has a series of dates, attendance should be tracked for each one.  

1. Select the Learning Trainer app in the Workday Menu.
2. Click "Manage Grading and Attendance."
3. Select the course (it will show the date range)
4. Select "Lessons" instead of "Overall Grade".
5. Select the lesson/date to track attendance.
6. Use Individual or Bulk Tracking instructions.