This explains the process of closing out a student job requisition in Workday once a hiring manager of student employees has concluded recruitment.
Concluding Recruitment
Job requisitions will automatically close out and decline remaining candidates if you fill all of the allotted spots. For example, if a requisition is recruiting for 1 position, and a supervisor hires 1 student, the requisition will close out automatically.
The Office of Student Employment cannot reopen a requisition once it’s been filled or closed.
The requisition will stay open if a student supervisor does not fill all the allotted spots (for example, a student supervisor has hired 1 student but has 3 available spots in total). Supervisors will need to close out the requisition if they’ve concluded recruitment, but still have spots available.
Important: It is imperative that students applying for positions are replied to in a timely manner. When a student is left under review, that indicates to our office that they have not received a response back from the hiring manager.
Instructions
- Select the Recruiting application
- Under View options, select My Recruiting Jobs.
- Search for and select the statuses of Job Requisitions to review. You may also narrow the job requisitions to view by the Hiring Manager.
- Click OK.
- A list of job requisitions will appear based on the criteria you indicated. Select the link to the Job Requisition you want to review.
- Once in the Job Requisition, select Candidates
- Ensure you move forward or decline any candidates left under Review. It needs to say Completion next to your recently hired student employee’s name in order for the requisition to be closed out. If "Completion" is not next to a student’s name, a requisition cannot be closed.
- Select the Three Dots beside the Job Requisition’s title
- Select Job Change
- Select Close Job Requisition
- Reason: Administrative > Position Closed
- Close Date: Today’s date
- Submit
- Student Employment will review your request. If you declined and moved forward with all candidates correctly, we will approve. If you did not, we will send the request back and this will need to be redone.
You can email the Office of Student Employment, student_employment@emerson.edu, with a request for our office to close the requisition out for you. If you choose this option, please remember you will still need to decline or move forward any candidates left under review.
Unpost a Student Job Requisition from Job Board
If supervisors have exceeded the amount of applicants and wish for a decrease in applicants, please email the Office of Student Employment. The Student Employment Office will take the requisition off of the job board. This will prevent students from seeing the listing. However, the requisition will still be open and available for Student Supervisors to use.